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Copperfield Homeowners Association
Rules and Regulations
Rules For All Residents

        Rules from the Covenants
        Rules Developed By The Board Of Trustees as Authorized by the Covenants
        Vehicles And Parking Regulations
        Pool Rules
        Tennis Courts
        Pet Policy
        Treatment Of Wild Animals Use Of Dangerous Weapons

Rules For Owners Of Detached Single Family Homes
        Rules from the Covenants

Rules For Owners Of Townhomes
        Rules from the Covenants
        Rules Developed by the Board of Trustees as Authorized by the Covenants
        Maintenance
        Items Allowed 
        Prohibited Items  
        Standards For Improvements
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Overview

Copperfield’s Board of Trustees is responsible to maintain the aesthetic and architectural character of Copperfield and a safe and appropriate community environment for all residents. The Rules and Regulations provided here are based on our Declaration of Covenants and are quoted throughout. For definitions of terms, refer to the Covenants. Additional rules and regulations adopted by the Board of Trustees are allowed by our Covenants and are in keeping with the overall intent and plan for the Community.

Enforcement of these rules and regulations is the responsibility of the Board of Trustees. Violations or questions should be promptly brought to the attention of the Property Manager. (Comment/Complaint Form). Complaints of any nature must be made in writing and signed. The Board will investigate each complaint received by the Property Manager. It is the responsibility of rental unit owners to bring the rules and regulations to the attention of any lessee, as the owner is responsible to the Association for adherence by the lessee to these Rules and Regulations.

Because these Rules and Regulations may not cover all situations or occurrences, the Board reserves the right to address other matters that affect the overall community. 

Rules for All Residents

Rules from the Covenants:

ARTICLE VIII

Section 1. Prohibited Uses and Nuisances – All Living Units and Lots. Except for activities of the Developer during the Development Period, the following provisions shall apply to all Living Units and Lots:

a. No noxious or offensive trade or activity shall be carried on upon any Lot or within any dwelling situated upon the Property, nor shall anything be done therein or thereon which may be or become an annoyance or nuisance to the neighborhood or to the other Owners of the Property.

b. Refer to Pet Policy

c. No burning of any trash and no accumulation or storage of litter, new or used building materials, or trash of any kind shall be permitted on any Lot.

d. Trash and garbage containers shall not be permitted to remain outside any Living Unit except on days of trash collection.

e. In order to facilitate the free movement of vehicles, no automobiles belonging to the residents shall be parked on the paved portion of any Common Driveway or private street, except during bona fide temporary emergencies.

f. No sound hardwood trees or shrubbery shall be removed from any Common Areas, Community Facilities, or Limited Common Areas without the written approval of the Association acting through its Board of Trustees or duly appointed committee.

g. No structure, planting or other material other than driveways, or sidewalks shall be placed or permitted to remain upon any Lot which may damage or interfere with any easement for the installation or maintenance of utilities, or which may change, obstruct, or retard direction or flow of any drainage channels.

h. There shall be no violation of any rules for the use of the Common Areas, Community Facilities and Limited Common Areas which may from time to time be adopted by the Board of Trustees and promulgated among the membership by them in writing, and the Board of Trustees is hereby and elsewhere in this Declaration authorized to adopt or amend such rules.

i. Garages shall be used only for the parking of vehicles and other customary uses and shall not be used for or converted into living area, e.g., family rooms(s), bedroom(s), recreation room(s), etc. 

ARTICLE XII MISCELLANEOUS Section 5. Enforcement. Except as provided in Article VIII, enforcement of these covenants and restrictions shall be by any proceeding at law or in equity against any person or persons violating or attempting to violate any covenants or restrictions, either to restrain or to enjoin violation or to recover damages, and against the land to enforce any lien created by these covenants; and the failure or forebearance by the Association or any Owner to enforce any covenant or restriction herein contained shall in no event be deemed a waiver of the right to do so thereafter. 

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​Rules Developed by the Board of Trustees as Authorized by the Covenants:

Based on Article VII, Section 2 of our Covenants, an owner must submit an Architectural Improvement Application (AIA) and obtain approval before: 

1. Altering, constructing, or removing anything from any Common Area, Limited Common Area, or Community Facility, or making any improvements thereto.

2. Making any modification to the exterior of a townhome unit, including landscape changes.

3. Building a structure or fence on a detached single-family homeowner’s Lot. Note that hedges and other growing plants, rocks, brick walls, etc., are considered fences.

An AIA form is available on the Copperfield website and at the front entrance of the Clubhouse. Mail, fax, or email the form to the Property Manager. A complete description of the improvement showing the nature, kind, shape, height, material, color and location with a drawing, photograph or catalog picture with specifications, as appropriate, should be submitted with the completed AIA form. A clear and complete submittal will give you the timeliest response. See Standards for Improvements to help ensure your AIA will be approved.

The Architecture and Maintenance Committee will review the application. The application may be approved, denied, or deferred pending additional or alternative recommendations for the improvement. The Property Manager will return a written notice of the Committee’s action by USPS or by email.
In the townhome area, approved AIAs are required for deck or patio modifications, door, window, and garage door replacements, landscaping, exterior light fixtures, light and motion sensors, security cameras, radon mitigation systems, and any other proposed changes to the exterior of an owner’s unit.  
Vehicles and Parking Regulations

Garage doors should be kept closed when not in use for a more pleasing appearance, to discourage theft, and to discourage wild animals from entering the building in search of food and shelter.

In the townhome area all motor vehicles are restricted to parking pads, driveways, and garages. Parking pads in the townhome area are for townhome residents and their guests. There is one parking space pad per unit. ON-STREET PARKING IN THE TOWNHOME AREA IS NOT PERMITTED AT ANY TIME DUE TO FIRE AND SAFETY CONCERNS, EXCEPT ON COPPERFIELD DRIVE BETWEEN OLIVER COURT AND LONDONDERRY DRIVE.

For townhome owners, our Covenants state in ARTICLE VIII USE RESTRICTIONS Section 3. Prohibited Uses and Nuisances (a): Except as herein elsewhere provided, no junk vehicles, commercial vehicles, trailers, boats, trucks of more than one ton, structures of a temporary character, trailers, tents, shacks, barns or temporary or permanent outbuildings shall be kept or used upon the Lots or Common Areas, nor (except for bona fide emergencies) shall the repair or extraordinary maintenance of automobiles or other vehicles be carried out thereon. 

On-street parking is permitted in the detached single-family home area; however, do not park in front of mailboxes, within 10 feet of a fire hydrant, or within 20 feet from a cross walk or intersection.

Sharonville City Ordinance “303.08 IMPOUNDING OF VEHICLES; REDEMPTION” provides for the removal of a vehicle under many circumstances including if it is inoperable or not displaying proper license plates.

The use of portable storage units (POD’s) is governed by Sharonville’s Building and Zoning Department. That department requires that the POD must be on a paved surface for no more than 7 consecutive days and no more than a total of 14 days in a 6-month period. In the townhome area, permission must be obtained from the Management Company unless the POD is placed completely on one’s driveway.

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Pool Rules 

These rules are intended to create a safe and enjoyable environment for all Association members and their guests. Please help maintain this environment by ensuring that the rules are followed. Residents must obtain a key fob from the Management Company for use in entering the pool area.

1. NO LIFEGUARD ON DUTY. Use of this facility is at your own risk. Everyone should vacate the pool area in the event of a storm or dangerous conditions.

2. The pool is open every day from 10:00 a.m. until 10:00 p.m. during the pool season.

3. All guests must be accompanied by a Copperfield Resident. At any time there is a maximum of four (4) guests per household.

4. Those under the age of 14 must always be supervised by a parent or guardian.

5. Everyone entering the pool must gain access through a pool gate using his/her key fob. Pool gates should not be opened for others. Any person climbing or jumping over the fence will have pool privileges suspended.

6. When using the pool, proper swimwear is required at all times. Street attire may not be worn in the pool. Infants and small children must wear leak-proof pants while using the pool. For health and safety reasons, any “accidents” must be reported immediately to Towne Properties.

7. Pool gates must be closed and latched when not in use. 

8. Toys and flotation devices are permitted if they do not interfere with others in the pool area or pool.

9. All privately owned property should be taken home daily. The association is not responsible for items left behind.

10. Please deposit trash in proper receptacle(s) and lower the umbrella when leaving your table.

11. The pool area may not be reserved for private parties/functions.

12. The following are prohibited:

Diving in any part of the pool.
Intoxicated persons.
Glass beverage containers or other breakable objects that may cause injury.
Pets or animals in the pool area except as accommodation under the ADA.
Removal of Community owned pool furniture from the pool area.
Running, horseplay.
Skates, skateboards, rollerblades, bicycles, scooters, etc.
Excessively loud sound equipment (Use of earphones is recommended). 
Grills or other cooking equipment.
Any action or behavior that could interfere with the quiet enjoyment of this facility.

14. The Copperfield Homeowners Association, its officers and its Management Company or employees shall not be responsible for injury, loss or damage of any kind that may occur on the premises.

15. Abuse of these rules shall result in pool privileges being suspended.

16. The Copperfield Homeowners Association reserves the right to amend these rules and regulations as needed.

In case of an emergency, dial 911. For maintenance call Towne Properties at 513-489-4059

Thank you for your cooperation. Enjoy your pool!



Tennis Court Rules

1. A key fob is required to enter the tennis court area and may be obtained from the Management Company. Only one key fob is allowed per household.

2. The gate to the tennis court must be closed and latched when not In use.

3. Rubber soled tennis shoes that produce no skid marks are required.

4. For safety, small children, baby equipment (strollers, etc.) and pets must be kept outside the fence.

5. Please limit play to 1 ½ hours for doubles and 1 hour for singles if players are waiting to use the court.

6. Skates, skateboards, rollerblades, bicycles, scooters, and non-tennis/pickle ball activities are prohibited.

Pet Policy 

1. From Article VIII, Section b of the Covenants: “The maintenance, keeping, boarding and/or raising of animals, livestock or poultry of any kind, regardless of number shall be and is hereby prohibited on any Lot or within any dwelling situated upon the Property, except that this shall not prohibit the keeping of dogs, cats, and/or caged birds as domestic pets provided they are not kept, bred, or maintained for commercial purposes. Dogs and cats must be kept within the confines of the Owner’s Living Unit or Lot, except when being held on hand leash by person attending animal. Owners and/or harborers of dogs and cats shall be liable for any damage caused by such animals.”

2. No pets may be allowed to bark, howl, or make any other loud noises excessively and/or frequently enough to become a nuisance or annoyance to any neighbor. 

3. Owners are responsible for the removal of wastes of their animals from their property and all other property within the subdivision. 

4. Except as accommodation under the ADA, no animal is permitted in any Community Building or Facility including the clubhouse, pool area and tennis court.

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Treatment of Wild Animals - Use of Dangerous Weapons

Feeding 

Except for birds, the feeding of wild animals is forbidden, as this activity attracts wild animals, makes them more fearless of humans, and invites unintended encounters which may result in serious injury to adults, children and house pets. Furthermore, those animals' search for food and shelter can lead to the building of nests within the interior spaces of buildings and may result in serious property damage. Pets must be fed only indoors, as pet food left outside will attract raccoons, which are predators and are known to kill cats and injure dogs. Raccoons can cause serious scratch and bite injuries and may carry diseases (baylisascaris and leptospirosis) transferable to humans and pets. Raccoons are also the most frequently reported animal species with rabies in the U. S.

Hunting

No person in the Copperfield Subdivision shall lure and shoot any pet or wild animal. Furthermore, except in self-defense, the firing of a firearm or other weapon within or into the Common Areas or Limited Common Areas of the Copperfield Subdivision is strictly prohibited. 

Rules for Owners of Detached Single-Family Homes

Rules from the Covenants:

ARTICLE VIII

Section 2. Prohibited Uses and Nuisances – Detached Single Family Living Units and Lots. Except for the activities of the Developer during the Development period, the following provisions shall apply to all Detached Single Family Living Units and the Lot upon which such Unit is located, in addition to the general provisions set forth above, under Section 1:

a. No fence or wall of any kind, specifically including the use of hedge or other growing plants as a fence, and for any purpose, except a retaining wall, shall be erected, placed or suffered to remain upon any Lot nearer to any street than the rear building line of the building located on the Lot, except that fences or walls for ornamental purposes, not more than six (6) feet in height, nor more than twenty (20) feet in length, may be erected nearer to any street than the rear building line of the building located on the Lot. Fences behind the rear building line shall not exceed four (4) feet in height. On a corner Lot, the section or sections of fence, hedge, etc., running with the side street, shall not extend closer to said side street at any point than the minimum setback line parallel to said side street. On cul-de-sac Lots having frontage on an adjacent street, fences or hedges shall not be installed within the minimum setback line parallel to the adjacent street.

b. Except as herein elsewhere provided, no junk vehicles, commercial vehicles, trailers, boats, trucks of more than on ton, structures of a temporary character, trailers, tents, shacks, barns or temporary or permanent outbuildings, excepting dog houses not maintained for commercial purposes, shall be kept or used upon the Lots or Common Areas, nor (except for bona fide emergencies) shall the repair or extraordinary maintenance of automobiles or other vehicles be carried out thereon. The Association, may, in the discretion of its Board of Trustees provide and maintain a suitable area designated for the parking of such vehicles or the like. Notwithstanding the provisions hereof, Developers and their subcontractors may, for the purpose of business use in connection with development of the Properties or construction of Living Units thereon, maintain trucks, equipment, temporary offices (including trailers) and structures in connection with such development and construction.

c. No signs, letters, numbers, symbols, markings or illustrations shall be erected, posted, attached, or displayed upon, or on any Lot or Living Unit except:

(i) street and identification signs installed by the Association or the Declarant;

(ii) one temporary sign informing the public that the real estate is for sale, lease or rent, provided that the sign must not exceed five square feet in area and must be erected upon the real estate to which it refers;

(iii) one professional or home occupational name plate not exceeding one square foot in area, single or double faced;

(iv) a post office house number for designation of home location.

No sign, name plate or postal house number shall be animated or illuminated. This subsection shall not apply to any Developer as long as there exists a Class B member, or, at any time, to a sign, placed by or on behalf of a Developer, advertising or marketing Copperfield or any unit therein.

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Rules for Owners of Townhomes

Rules from the Covenants:

ARTICLE VIII

Section 3. Prohibited Uses and Nuisances – Attached Single Family Living Units Except for the activities of the Developer during the Development period, the following provisions shall apply to all Attached Single Family Living Units and the Lot upon which such Unit is located, in addition to the general provisions set forth above, under Section 1:

a. Except as herein elsewhere provided, no junk vehicles, commercial vehicles, trailers, boats, trucks of more than on ton, structures of a temporary character, trailers, tents, shacks, barns or temporary or permanent outbuildings shall be kept or used upon the Lots or Common Areas, nor (except for bona fide emergencies) shall the repair or extraordinary maintenance of automobiles or other vehicles be carried out thereon.

b. No signs of any character shall be erected, posted, attached or displayed upon, or on any Lot or Living Unit, excepting street and identification signs installed by the Association or the Declarant and excepting one (1) temporary real estate sign not exceeding five (5) square feet in area erected upon any Lot advertising same upon the market for sale or rent. This subsection shall not apply to any Developer as long as there exists a Class B member, or at any time, to a sign placed by or on behalf of a Developer, advertising or marketing Copperfield or any unit therein.

c. This rule, stated in the Covenants, has been updated by the Federal Telecommunications Act of 1996 and as a result, section c is replaced by the following:

No exterior antenna, aerial, satellite dish or other apparatus for the reception or transmission of television, radio, satellite or other signals of any kind shall be placed, allowed to remain, or maintained upon any portion of the Properties, including any Living Unit without prior notification (Click on Notification Form) to the Property Manager unless completely contained within the Living Unit so as not to be visible from outside the building. If such service is to be provided by a cable or fiber optic vendor a notification form is also required prior to installation, and all wiring running from the service box to the point of entry into the building must be as short as possible and must be hidden from view as much as possible without damaging the property in any way.

Any reception or transmission device (RTD) must not exceed one meter diagonally, or one square meter for a satellite dish. Any mast used to mount the RTD must be painted black and must not exceed 5 feet in total length. The RTD must be installed in a good and workmanlike manner without posing a safety hazard or impairing the integrity of any building
.  
RTDs must be installed at the rear of the Living Unit, so they are not visible from the front of the Living Unit. Other locations are permitted if placement under these guidelines precludes reception of an acceptable quality signal. If the RTD must be installed on the front of a Living Unit, it should be installed where it can be hidden from view as much as possible. Installation on Common or Limited Common Areas are allowed only if a satisfactory signal is not possible by mounting the RTD on the building.

Penetration of the roof or siding of any building is not permitted. Attachment to any building must be to wood structures only. Owners are responsible for maintenance and repair of the RTD and are liable for any personal injury or property damage caused by the RTD. The RTD and associated wiring must be removed upon cessation of its use.

Section 4Residential Use. All of the Living Units shall be used for private residential purposes exclusively except that a Developer may use Living Units as models and as offices in connection with the marketing or sale of Lots or Living Units in Copperfield.

Section 5. Right of Association to Remove or Correct Violations of this Article. The Association may, in the interest of the general welfare of all of the Owners, and after reasonable notice to the Owner, enter upon any Lot or the exterior of any dwelling at reasonable hours on any day except Sunday for the purpose of removing or correcting any violation or breach of any attempted violation of any of the covenants and restrictions contained in this Article, or for the purpose of abating anything herein defined as a prohibited use or nuisance, provided however, that no such action shall be taken without a resolution of the board of Trustees of the Association or by the Architecture and Maintenance Committee. All charges incurred by the Association in obtaining access to any Lot or property covered under this Section and any charges incurred by the Association in correcting the violation hereunder, (including court costs and reasonable attorney’s fees) shall constitute a charge against the subject property and a personal obligation of the Owner thereof, and the Association shall have a lien upon the property and Lot for such expenses, and including costs of collection of said lien amount, which lien shall be subordinate to first mortgages as provided in Article V, Section 13.

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Rules Developed by the Board of Trustees as authorized by the Covenants:

Maintenance:

The HOA and Townhome owners have different responsibilities for the exterior maintenance of Living Units and Lots. The specific maintenance responsibilities, based on Article V, Section 2 of our Covenants, are listed in the Chart of Maintenance for the Townhome Section.

CHART OF MAINTENANCE FOR THE TOWNHOME SECTION


Townhome owners must maintain their Lots in a reasonable manner in accordance with the general standards of maintenance prevailing throughout the Community, including any improvements they or any prior owners have made.  

Items Allowed: (AIA not required)

A gas or charcoal grill is permitted on patios and decks but must be used with care at least a foot away from the building's exterior.

An outdoor storage box not exceeding 2’ x 2’ x 5’ long, with lid closed, is allowed on patios and decks.

Hanging plants may be hung from wood areas only, but no plants or plant hangers may be attached to siding, brick or mortar. 

Decorative items, such as birdbaths and statuary not over two feet in height, may be placed in the mulched area of owner’s Living Unit, on the entrance stoop or in the patio area.

Any unit may display one flag having maximum dimensions of 3’ x 5’ from a holder attached only to a wood area of the building.  

Small flags may be placed in mulched areas on special holidays.

At the rear of one’s Living Unit bird feeders may be hung from trees, placed in the woods or placed on a pole in the grassed area once grass cutting has ended in the fall and removed before cutting begins in the spring. Hummingbird feeders may be attached to windows. Two birdfeeders are allowed per residential unit. Birdfeeders must be mounted so that squirrels and other four-legged creatures can't gain access, and food falling to the ground beneath the feeder should be removed regularly. Except for hummingbird feeders, bird feeders must not be placed on buildings, decks, or patios or within 8 feet of the building.

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Prohibited Items – The following items are prohibited:

Anything attached to the exterior of any building without an approved Architectural Improvement Application (AIA).

Certain vehicles and signs as described in Article VIII, Section 3 of our Covenants.

Bonfires, recreational fires, portable outdoor fireplaces, campfires, fire pits, etc. 

Extension cords are prohibited except for holiday lighting during appropriate times of the year. 

Benches, chairs, statuary, etc. placed on any grassed area.

Hot tubs.

Awnings.

Pet houses and pet food except for bird feeders described above.

Oil, gas, or propane tanks delivering fuel to the interior of any unit.

Bicycles, wagons, wading pools, toys, baby carriages and other play equipment remaining when not in use on the exterior of any Living Unit or on Limited Common or Common Areas. 

Clotheslines hung on the exterior of any Living Unit or Lot, or on any Limited Common Area or Common Area.

Based on the advice of a leading pest control company, to avoid termite problems, firewood must be stored at least (5) feet (the further the better) from any building foundation on the top of racks or platforms raised above the ground to avoid ground to wood contact.

Standards for Improvements 

​Use of one of our standards for your AIA will improve your chances of approval and will ensure a timelier response.

Door and Window Standards

Rear Light Fixtures

Light Sensors

Security Cameras & Video Doorbells

Radon Mitigation Systems

Exterior Paint These paint specifications are available to owners if they wish to buy the correct paint and repair scratches (no AIA needed) or to change the color (AIA is needed) themselves before the next HOA painting cycle.

Vendors 

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