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Overview

The Board of Trustees of the Homeowners Association is charged with the responsibility of maintaining the aesthetic and architectural character of Copperfield as well as providing a safe and appropriate community environment for all residents. The following rules and regulations, as adapted from the Declaration of Covenants and Restrictions, or subsequently adopted by the Board of Trustees are in keeping with the overall intent and plan for the community.

Enforcement of the rules and regulations is the responsibility of the Board of Trustees of the Homeowners Association. Violations or questions should be promptly brought to the attention of the Management Company. It is the responsibility of the homeowner to bring the rules and regulations to the attention of any lessee of the homeowner, and the homeowner is responsible to the Association for adherence by the lessee to the rules and regulations.  


Rules, Regulations, Policies - Summary

This summary of rules and regulations is not intended to cover all situations or occurrences that may not be in the best interest of the community. The Board maintains the right to address additional areas and to take action on matters that affect the overall community. The board also reserves the right to delete or amend any of the following items:

No noxious or offensive activity shall be carried on in any unit or in the common areas or facilities, nor shall anything be done therein, either willfully or negligently, which may be or become an annoyance or nuisance to the other owners or occupants.
Nothing shall be done in any townhouse unit or in, on, or to the common areas and facilities which shall impair the structural integrity of any building or which would structurally change any building.
No clothing, sheets, blankets, laundry or any kind or other articles shall be hung out or exposed on any part of the common areas and facilities. The limited common areas and facilities shall be kept free and clean of rubbish, debris, and other unsightly materials. Storage of trash containers shall be strictly in accordance with the rules and regulations.
Trash receptacles are to be placed at curb after 6:00 p.m. the day before pickup and removed by noon the day of pickup if possible, but no later than 9:00 p.m. All trash containers shall have secure lids, which will not blow off the container. Do not use plastic bags (animals tear them open). All recyclables may be placed in a container provided by the trash collection company.Rumpke does not accept full size boxes at the curb. If you have any cardboard, please be sure that it is broken down into pieces no larger than 3 ft by 3 ft and placed underneath or beside the recycling cart. The recycling cart should be placed on the opposite side of the driveway from your trash.
All bicycles, wagons, wading pools, toys, baby carriages and benches or chairs, and other such play equipment shall be removed, for safety reasons, from parking, common, and limited common areas.
Nothing shall be altered or constructed on or removed from the common areas and facilities except as otherwise provided in the Declaration and except upon written consent of the Association.
The burning of trash, and the accumulation or storage of litter, new or used building materials, or trash of any kind on any lot, or common area is prohibited.
Satellite dishes or other aerial antennas will be permitted subject to approval by the Association in accordance with established policy. 
No shack, barn, doghouse, clothesline, tent, storage shed, temporary, or permanent outbuilding shall be permitted in the common area or limited common area. The use of portable storage units (POD’s) is governed by Sharonville City ordinance. A permit must be obtained from the City of Sharonville. The POD must be on a paved surface for no more than 7 consecutive days and no more than a total of 14 days in a 6 month period.
All maintenance on improvements is the responsibility of the Homeowners. The board reserves the right to maintain or remove, any improvements that are added by any individual owner of the townhomes that the Board determines as not being maintained to the standards of the Community. Costs for maintenance or removal will be charged to that owner. Liens may be placed to insure collection of such costs.
All units shall be used exclusively for residential use.
As in all neighborhoods, respect for each person’s property and privacy is necessary. Children should be instructed to play in their own area and should always be under the supervision and control of an adult.
No owner, or any employee, agent, or representative thereof, shall discriminate upon the basis of sex, race, color, creed, sexual orientation or national origin in the sale, lease, or rental of any unit or in the use of the common areas and facilities.
All plantings in the rear of the townhouses are improvements that have been made by current or previous owners, and maintenance thereof is the responsibility of the Homeowner. Planting beds and bushes on the front and sides of the townhouses will be mulched by the Association. Bushes on the front and sides of the townhouses will be trimmed by the Association; however bushes on the sides of the townhouses are improvements which have been made by current or previous owners and any necessary replacement thereof is the responsibility of the Homeowner.
Townhouse decks and patios are to be kept neat in appearance and are not to be used as storage areas.

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Architectural
(Townhomes)

Nothing may be permanently attached to the exterior of the buildings without prior approval of the Board.
No clothesline may be hung on patios or decks.
A 3 x 5 American flag may be displayed from a holder attached to wood areas only. It must be displayed in accordance with rules governing the display of a flag. Small flags may be placed in mulched areas on special holidays.
Termites are a problem in the Cincinnati area. Firewood may be stored on the patios or ground near the dwelling provided the wood is at least one foot from the building and is on an elevated storage rack to prevent wood contact with patio or ground surface. Firewood on elevated decks should not be stacked over two (2) feet in height and three (3) feet in length for weight/safety reasons.
Flower boxes or hanging plants may be displayed on decks or patios. Only one planter box per section of deck railing is permitted and only one hanging plant per section of overhead decking is permitted. No hanging plants or planter boxes may be attached to the siding. Hanging plants are permitted to be hung on the wood area of deck dividers, using only a brass screw to attach.
No fences of any kind shall be permitted without prior approval of Architectural and Landscape Committee and the Board of Trustees. Hedges and other growing plants, rocks and brick walls, etc., are considered fences.
No signs or advertisements are permitted on any unit or common area except the following:

1. One sign advertising the real estate for sale, lease or rent is permitted but must not exceed 6 square feet.
2. “Sold” signs are permitted, but must conform in size to “For Sale” signs, and may remain for only six (6) days.
3. No “Open House” signs, separate from the “For Sale" sign, are permitted except in front of the unit on the day of the open house.

Illuminated signs of any kind are not permitted.

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Major Changes / Improvements
(Townhomes)

Any owner desiring to make any change or improvement to any common or limited common area must request and obtain approval from the Board of Trustees. The procedure for this is as follows:

• Submit an electronic form or fill out an Architectural Improvement Application form and drop it in the deposit box by the clubhouse entrance or mail/fax the form to Towne Properties. A complete description of the improvement with a drawing, photograph or catalog picture or specifications, as appropriate, attached to a completed architectural improvement application form.
The Architectural Committee will review the application and make recommendations to the Board. The application may be approved, disapproved, or deferred pending additional or alternative recommendations for the improvement. The owner will receive a written notice of the Board’s action by the USPS or by email.
Any change or improvement made by an owner is the responsibility of the owner for maintenance, repair, and/or replacement.
Unauthorized changes or improvements must be removed and the area restored to original condition at the discretion of the Board of Trustees and will be at the expense of the owner.
Examples of items considered to be architectural changes or improvements are:
1. Deck or patio enlargement
2. Front door replacements, storm doors, garage doors, patio doors and replacement windows standards
3. Plantings in areas other than patio or mulched areas adjacent to building
4. Awnings
5. Satellite Dish / Antennas Outdoor Antenna Policy & Procedures
6. Exterior Light Fixtures (rear of building) Policy with Pictures
7. Privacy Standards For Garage Door Windows
8. Light Sensors
9. Painting front doors
        color choices for front doors                                                                                                             Approximate colors for Sherwin Williams paint. 




          Contact the maintenance supervisor if you have any questions about the paint colors. [email protected]

The Board realizes that occasionally applications for improvements will be made that may not fall within the established guidelines. The Board will remain flexible in its actions; however, all applications for improvements will be evaluated on:

The harmony of external design and location in relation to surrounding units in the community.
The potential for future maintenance problems or expenditures which the installation of change might cause the Association.

The purpose of requiring Board approval is not to discourage improvements but to limit improvements to those that enhance the value and comfort to the overall aesthetic appearance of the community. THIS CONTROL SHOULD BE LOOKED UPON AS A PROTECTION OF YOUR INVESTMENT, NOT AS A NUISANCE. The Board of Trustees and the Association members are in favor of improvements and hope that owners will want to personalize their homes inside since it will ultimately add value to the entire community.

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Landscaping
(Townhomes)

Trees and bushes may be planted in the grassed limited common area by the owners only after prior approval by the Architectural and Landscape Committee and the Board of Trustees. Dead trees and bushes will be removed, and will be replaced at the discretion of the Board. Towne Properties Asset Management should be notified of any need for such removal or replacement. Removal and/or replacement of trees and bushes planted by the homeowner is the responsibility of the homeowner.
The planting of annuals, small perennials and bulbs in the mulched areas is encouraged. These plantings are the responsibility of the homeowner.
Decorative items, such as birdbaths and statuary not to exceed two feet in height, may be placed in the mulched area, or on the entrance stoop. No benches, statuary, etc. may be placed on any grassed area.
Birdfeeders are not to be placed on decks, windows, or any other part of the buildings. Feeders may be hung from trees. They may also be placed in the grassed area once grass cutting has ended in the fall and removed when cutting begins in the spring.
Patio areas are to be maintained by the owners. They should be neat and clean at all times and are not to be a storage or collection area. Owners are encouraged to plant small shrubs and flowers in this area. Any extensive changes require an Architectural Improvement Request Form.
Homeowners are responsible for watering of common areas, especially lawns, trees and shrubs during dry periods. (No substantial rain for a ten-day period.)

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Vehicles and Parking Regulations
(All Residents)

Garages shall be used only for the parking of vehicles and other customary uses and shall not be converted into living areas. Garage doors should normally be closed when not in use.
No boats, camping trailers, commercial vehicles, trailers, or recreational vehicles will be permitted to park in streets, driveways, common property, or limited common property. They may be parked in a garage with the door closed at all times.
No inoperative or unlicensed vehicles, or commercial vehicles bearing business signs/lettering will be permitted to remain on streets, driveways, or parking areas.
Extraordinary or extensive maintenance or repairs of automobiles and/or other vehicles may not be carried out on any street, driveway, lot, parking area, common area, or limited common area.
All motor vehicles are restricted to parking areas and shall be removed, for safety reasons, from common and limited common areas.
Parking pads may be used by permanent residents but limited to one (1) car per unit. ON-STREET PARKING IN THE TOWNEHOME AREA IS NOT PERMITTED AT ANY TIME DUE TO FIRE AND SAFETY CONCERNS, EXCEPT ON COPPERFIELD DRIVE BETWEEN OLIVER COURT AND LONDONDERRY DRIVE.
On street parking is permitted in the single family home area; however do not park in front of mail boxes.

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Pool Rules
(All Residents)

1. Residents using the pool are required to obtain a key fob for use in entering the pool area. A key fob can be obtained from Towne Properties.There is a one-time deposit of $15.00  for the key fob with only 1 key fob per household.
2. All persons using the pool do so at their own risk. There is no lifeguard on duty. It is the responsibility of each swimmer to vacate the pool area in the event of a storm or dangerous conditions.
3. The pool is open daily from Memorial Day weekend through Labor Day from10:00 a.m. to 10:00 p.m.
4. The pool is for the use of Copperfield residents. Guests are welcome with the following guidelines: A “Junior Resident” (age 12 – 17) is permitted to bring one (1) guest. At any time, there is a limit of four (4) guests per household. Residents are responsible for the actions of their guests. Abuse of pool rules by a guest will be considered abuse by the resident.
5. A parent, guardian, or babysitter must accompany children under age 12. The person responsible for the children must be at least 15 years of age.
6. No alcoholic beverages or swimmers under the influence of alcohol are permitted in the pool area.
7. No glass containers are allowed in the pool area.
8. No pets or animals of any kind are permitted in the pool area, except as permitted by the ADA.
9. Pool toys will be permitted as long as they do not interfere with other swimmers or pool attendees. These toys are limited to use in the pool, such as air mattresses or toys for small children. Balls, Frisbees, and other throwing toys are not permitted. Also, bicycles, scooters, roller blades, skates, etc. are not allowed.
10. Entry and exit from the pool is through the pool gate, and any person climbing or jumping over the fence will have their pool privileges suspended.
11. Pool furniture may not be removed from the pool area.
12. The pool may not be reserved for private parties, except for Association gatherings.
13. No excessively loud radio playing is permitted.
14. Proper swim attire should be worn at all times. Infants must be diapered and wearing rubber pants while in the pool. Cut-off pants are not permitted.
15. No diving is permitted at any time.
16. No grills are permitted in the pool and clubhouse common areas.
17. The gate to the pool must be closed and latched when not in use.

This pool is for the comfort and enjoyment of all of our residents. It is the responsibility of each resident to ensure that these rules are enforced in order to maintain a safe pool environment. Violation of these rules will result in suspension of all pool privileges for the remainder of the season. If pool privileges are suspended, the key fob must be returned to Towne Properties.

For maintenance issues call 513-489-4059. For emergencies call 911.

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Tennis/Pickleball Court Rules
(All Residents)

• A key fob s required and may be obtained through the Management Company for a fee of fifteen dollars.Only one key fob per household.
Rubber soled tennis shoes and proper attire (including shirts) are required.
For safety, small children, baby equipment (strollers, etc.) and pets must be kept on the outside of the fence.
After 6:00 p.m. and on weekends, adult members, 18 years old and older have court preference.
Limit play to one (1) hour, if others are waiting. A doubles group may have a court for a maximum of two (2) hours.
Use of the courts for purposes other than tennis is not permitted.

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Trash Removal Policy
(All Residents)

Trash pick-up is on Tuesdays for the entire community. Trash is collected between 7:00 a.m. – 6:00 p.m. Trash and garbage containers may be metal or plastic water tight containers with tight lids and are only permitted outside the living unit on the day of trash collection, except they must be put out on the evening before collection day. All trash bags must be placed inside the containers. Rumpke does not accept full size boxes at the curb. If you have any cardboard, please be sure that it is broken down into pieces no larger than 3 ft by 3 ft and placed underneath or beside the recycling container. The recycling container should be placed on the opposite side of the driveway from your trash.

No burning of trash and no accumulation or storage of litter, new or used building materials, or trash of any kind shall be permitted on any Lot.

Acidic or caustic materials, dry or liquid must not be put in with regular garbage. If you have this kind of waste, call the Sharonville City Building at 563-1144 and arrangements will be made for disposal.

If you have cut tree limbs, large items, or any refuse that is not picked up by the regular weekly garbage truck, you must call 563-1144 to be put on the special pick up list for the following week.

If your regularly scheduled garbage collection day falls on a holiday, your garbage will still be collected on that day, except Christmas and New Year’s Day. The collection for these two holidays will be scheduled on the day following the holiday.

Snow & Ice Guidelines
(Townhomes & Private Streets)
​The policy outlined below is to provide reasonable snow and ice treatment to insure the safe and passable entrance and egress of our Residents. Services are coordinated between our vendor and a Board member per each weather event. A balance of weather conditions, safety, appropriate services, and cost are considered for each event. 

​FREEZING RAIN EVENT:  Rock salt shall be applied to townhome and cul-de-sac streets prior to, or during a freezing rain event. If conditions warrant treatment of townhome driveways, townhome entry sidewalks, parking pads, and mailbox pads, an appropriate ice melt product shall be used. Rock salt shall not be used on concrete surfaces.

SNOW EVENT: Snow shall be cleared from townhome and cul-de-sac streets, mailbox pads, parking pads, townhome driveways, and townhome entry sidewalks, when the snow depth is 2 inches or more. Clearing shall be initiated following a 2 inch accumulation. An appropriate ice-melt product will be applied to above noted surfaces once the snow is cleared.  
Whenever possible, snow residue (piles) shall be positioned on the property as not to impede drivers’ views or normal foot traffic.

TIMING:
1) Snow removal from concrete surfaces will normally occur after the snowfall has ended.
2) Exceptions may be warranted if total expected snowfall is 6" or more, or if the snowfall may be followed by freezing rain or other adverse weather conditions. 

PRIORITIES:
1) No matter the level of service, streets will be cleared/treated in order based on the grade or pitch of each roadway. 
2) Driveways shall be given priority followed by sidewalks and parking pads. 
3) When the clearing of driveways and sidewalks is justified, rotation in the order of starting point(s) will be considered dependent upon the number of crews assigned/available.

ICE MELTING PRODUCTS:
1) All paved roadways will be treated with rock salt.
2) All concrete surfaces will be treated with an industry standard ice melt product as determined in our vendor contract. The product selected will be based on ice-melt ability for the ambient temperature, limited potential damage to concrete, and cost.

EQUIPMENT AND APPLICATION:
1) Pavement Areas: Rock salt will be distributed using common spreading equipment limited to the width of the pavement. Care will be taken to avoid the spread of rock salt onto concrete curbs, driveways, and parking pads.
2) Concrete Areas: Ice melt product will be spread by equipment suited for small areas that will not distribute product beyond the concrete surface.
3) Removal Equipment: shall be customary bladed trucks, equipped utility vehicles, snow blowers, and hand shovels. Driveways should be cleared using a non-damaging blade edge. 

NOTE: The above guidelines are subject to change in coordination with our vendor, and at the discretion of the Board based on the conditions on the ground before, during or after any weather event, and with consideration of impending weather conditions. It is our intent to provide reasonable services to the community based on weather conditions.

These guidelines apply to the Townhome Areas, all mailbox pads, and Single Family Private Drives accessed from Sovereign Dr, Crown Ct, and Squire Hill Ct. The City of Sharonville is responsible for Public Roads (Copperfield Drive from Fields Ertel Road to Londonderry Drive, Sovereign Drive, Crown Court, and Squire Hill Court.)

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Pet Policy
(All Residents)

No pet is permitted in any community building or facility, including the pool.
Pets are limited to dogs, cats and caged birds excluding “Dangerous Dogs” and “Vicious Dogs” as defined by the Ohio Revised Code. An aggregate of more than 3 cats and/or dogs in any Townhouse or on the property of any Single Family Home is not permitted without prior written approval of the Board of the Association upon complaint.
No pets of any kind may be raised, bred, maintained or cared for, for commercial purposes.
Pet owners are responsible for any property damage, injury or disturbance their pet may cause or inflict.
No dog or cat shall be permitted to bark, howl, or make other loud noises so as to disturb the neighbors’ rest or peaceful enjoyment of their unit or common area or facilities.
Owners are responsible for the removal of wastes of their animals from their property and all other property within the subdivision.
Local County ordinances may be enforced without regard to Association rules and regulations.
All complaints must be made in writing and signed. The Board will investigate each complaint once it is received by the Management Office.
Each pet must be on a visible, hand-held leash at all times when outdoors, and must be under the control of its owner.
No pet will be staked on a leash, chain or similar item on any part of the Association property area, including limited common areas, patios or decks, unattended or for an extended period of time.
No pet houses or pet-related items are to be placed in any common area or in a visible position on decks or patios.

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Treatment of Wild Animals - Use of Dangerous Weapons

Feeding

Bird feeders (no more than two per residential unit) may be placed in the woods or hung from trees at the rear of town home buildings, but not along the sides or fronts of town home buildings. Bird feeders may be placed in the grassed area in the rear of a town home building, but only after grass cutting has ended in the fall, and removed before cutting begins in the spring. Birdfeeders cannot be placed on buildings, decks, or patios, or within 8 feet of any building, deck or patio. They must be mounted so that squirrels and other four-legged creatures can't gain access, and food falling to the ground beneath your feeder should be removed regularly. This rule does not restrict hummingbird feeders, which may be attached to windows. If attachment is desired to any other part of a town home building, then it may be attached to a wood area only, but only after a submitted Architectural Improvement Application has been approved.

Except for birds, the feeding of wild animals is forbidden, as this activity attracts wild animals, makes them more fearless of humans, and invites unintended encounters which may result in serious injury to adults, children and house pets. Furthermore, those animals' search for food and shelter can lead to the building of nests within the interior spaces of buildings, and may result in serious property damage. Pets must be fed indoors, as pet food left outside will attract racoons, which are predators and are known to kill cats and injure dogs. Raccoons can cause serious scratch and bite injuries and may carry diseases (baylisascaris and leptospirosis) transferable to humans and pets. Raccoons are also the most frequently reported animal species with rabies in the
U.S. Thus, no food or food container should remain outside of any residence, or within a garage. In addition, garage doors should remain closed when not in use, so that wild animals will not be tempted to enter in search of food or shelter.

Hunting
No person within the confines of the Copperfield Subdivision shall lure and shoot any pet or wild animal. Furthermore, except in self-defense, the firing of a firearm or other deadly weapon, dangerous ordnance, pellet gun, air rifle, slingshot, bow, or missile­ propelling device within or into the Common Areas or Limited Common Areas of the Copperfield Subdivision is strictly prohibited. The City of Sharonville, and Sharon Woods Park have similar restrictions on the use of firearms. Sharon Woods Park restricts the possession of firearms and requires that: "No person in the confines of the park shall hunt, pursue with dogs, trap, molest, harm, harass, injure, or disturb wild animals or take wild birds or animals, or therein rob or molest any bird nest or take the eggs of any bird found in the confines of the park."

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